Relationship-oriented Executive Assistan to MacGregor

About the role
As Executive Assistant to the Deputy President of MacGregor, you will play a central role in creating the conditions for efficient leadership in a global context. This is a highly independent role where you act as the right hand for the Deputy President, a trusted partner, and a proactive gatekeeper.

You will be responsible for calendar management, travel bookings, and supporting the coordination of leadership meetings and board commitments. You ensure smooth processes and are always one step ahead – whether it’s handling logistics across time zones, preparing board meetings, or coordinating internal events.

This is a fast-paced role with a broad scope where you will support, in addition to the Deputy President, also other management team members with varying administrative tasks. You’ll be based in Gothenburg, but the position includes collaboration with international stakeholders and adapting to a global rhythm, including occasional support outside regular hours.

Main responsibilities

·      Full responsibility for the Deputy President’s calendar

·      Booking and managing complex international travel, hotels, and transfers

·      Planning and coordinating board meetings and related logistics

·      Supporting management team meetings (not attending), including administration, invites, and logistics

·      Assisting other management team members with travel and admin needs as needed

·      Coordinating lunches, dinners, and meeting arrangements for the board and management team

·      Taking a lead role in organizing internal events such as face-to-face management meetings

We are looking for someone who:

·      Is structured, action-oriented, and thrives in a fast-paced environment

·      Takes initiative and always thinks one step ahead

·      Is a strong communicator who enjoys building relationships and working in networks

·      Is tech-savvy and has excellent IT skills

·      Brings energy, a positive mindset, and high integrity to everything you do

Your background:

·      At least 5 years of experience working as an Executive Assistant, preferably in a global or fast-paced setting

·      Relevant post-secondary education (Bachelor’s degree or 2-year qualification)

·      Fluent in English – both written and spoken

·      Experience with digital calendar tools, and administrative systems

·      Comfortable supporting senior executives with a high level of discretion

About MacGregor
MacGregor was founded in 1937 in England and has since grown into a world-leading provider of cargo and cargo handling solutions for the maritime and offshore industry. With operations in 30 countries and around 2,000 employees, MacGregor is a truly global company – combining strong industrial tradition with modern innovation.

We are proud of our long-standing roots, our technical excellence, and our down-to-earth, committed people. At MacGregor, we create solutions that make the sea more accessible, safe, and more manageable for those who rely on it every day.

Interested?
This recruitment is being handled by The Pace/Wise Professionals. Please note that it is mandatory to submit your CV in English, submit your application as soon as possible, as we review applications continuously. If you have any questions, don’t hesitate to reach out to the responsible Recruitment Consultant, Stephanie Grammenidis Hagman, at stephanie.grammenidis@thepace.se. 

Apply today and become part of a company with a strong legacy and a bold future.