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Executive Assistant at ASSA ABLOY

Are you fluent in English and have experience of working as an Executive Assistant in a global and fast paced organisation? Then you might be ASSA ABLOY´s next Executive Assistant!

The Pace/Wise Professionals are now looking for an experienced Executive Assistant on our client ASSA ABLOY´s behalf. This is a permanent, full-time position, that will start with an 8-month consultant period and for the right person, it will lead to a permanent hire at ASSA ABLOY. The position is based at ASSA ABLOY´s Swedish Group Centre at Klarabergsviadukten 90.

About the position
In your role you will support and report directly to the CHRO and the CTO at ASSA ABLOY. You are a natural member of both the HR-team, and the Innovation-team, whilst supporting with administrational tasks related to both departments. An important and large part of role is to manage and coordinate both managers calendars. You will work individually, but also team-up with other individuals within the organisation when needed. You will work in a global organisation and departments that are highly dynamic and fast-paced, hence it’s important that you have a sense of urgency. This is a flexible role and you are expected to be able work proactive, take initiatives and have a global perspective.

Examples of responsibilities and tasks that are included in the role:

  • Travel arrangements and all administration that follows
  • Coordinating dynamic calendars
  • Mail correspondence
  • Coordinating and booking meetings
  • Making high level presentations
  • Invoicing, time reports and travel expenses
  • Making reports and administrational tasks related to finance
  • Plan, arrange and take part in events and conferences
  • Take part in different projects related to the HR- and Innovation department
  • Administrational tasks ad-hoc

Your background
We are looking for an experienced and high levelled Executive Assistant. To be able to manage in the role, we believe that you have previous experience from a similar role in a fast-paced global organisation. You are a natural problem solver who is confident in the role and able to take initiatives and work proactive. You enjoy working in different projects and can easily connect with other people both in person and virtually. We also think that you are well organised and have the ability to multi-task and prioritise, whilst being service minded. This is a global role and you are expected to be able to have a global perspective and an understanding of different cultures.

Proficiency in Swedish and in English, both written and spoken, is required. You must be able to communicate articulately and clearly to individuals at all levels of authority and it´s an advantage if you are a native English speaker or have experience from living abroad. You are also used to working in Microsoft Office and can easily learn and adapt to new systems.

We require that all applications must be registered in English.

About ASSA ABLOYThe ASSA ABLOY Group is the global leader in access solutions. The Group operates worldwide with 48,500 employees and sales of SEK 84 billion. The Group has leading positions in areas such as efficient door openings, trusted identities and entrance automation. ASSA ABLOY’s innovations enable safe, secure and convenient access to physical and digital places. Every day, we help billions of people experience a more open world. In 2018, ASSA ABLOY was for the fourth time listed by Forbes Magazine as one of the world’s 100 most innovative companies.

What is in it for you?
As a consultant at The Pace you will always be offered a salary in line with the business standards, healthcare and pension as well as joining our collective agreement – the most important thing for us is that you feel safe in your role. In the same way that we expect professionalism from you, we also want you to have high expectations on us. No matter where you are in your career we want the role as a consultant to give you knowledge and experiences that are beneficial in your future career path.

Wise Professionals is a Recruitment Agency designing sustainable recruitment solutions for some of Sweden’s strongest brands and together with employers and candidates who sets high demands in their professional development. We are a part of Wise Group located with Offices in Stockholm, Gothenburg, Malmoe and Copenhagen.

Want to know more?
You are welcome to contact us if you have questions regarding this position or the ongoing process. Working with this assignment is Talent Acquisition Specialist Olivia Olofsson ( and Consultant Manager Stephanie Grammenidis (

We will go through the applications directly and in the consultancy business the processes are often fast. This means that the position can be filled before the application deadline, do not wait with sending in your application!

We look forward to hearing from you!

Förmåner: Friskvård, Kollektivavtal